Accounts Payable Administrator – Maternity Leave Contract, Surrey - Douglas Lake Equipment & Avenue Machinery
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Accounts Payable Administrator – Maternity Leave Contract, Surrey

Douglas Lake Equipment/Avenue Machinery Corp. (DLEAMC) is a distinguished dealership specializing in farm and construction equipment, representing reputable brands such as Kubota, New Holland, Fendt, Massey Ferguson and Kobelco products. We are proud to be the #1 choice for Kubota, Kobelco & New Holland, Fendt and Massey Ferguson Equipment, Rentals, Parts, and Service.

Join our team as an AP Administrator at our Surrey branch for a 12 month maternity leave contract! In this role, you will be for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This position will also ensure the timely and accurate processing of payment documents for two branches. 

Key Responsibilities:

  • Collaborate with the Assistant Controller & Controller to maintain general AP performance levels. 
  • Obtain approval for disbursements. 
  • Prepare cheque runs for assigned branches in a timely manner. 
  • Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts. 
  • Reviewing for accuracy and appropriate expenses on employee expense reports. 
  • Post and reconcile company payments to general ledgers. 
  • Review bills to the company for potential errors and / or discrepancies. 
  • Investigate and resolve billing discrepancies or misapplied cash transactions. 
  • Review all credit balances, refunds, and adjustments, and apply adjustments and / or corrections to corporate billing records. 
  • Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners. 
  • Reconciliations of Vendor statements. 
  • Follow up with assigned branches for required supporting documentation. 
  • Complete and accurate filing of all AP related cheques invoices and other documentation as required. 
  • Yearend filing, boxing of records. Setup of new year’s files. 
  • Projects as directed. 

Requirements:

  • Minimum of five years direct experience in an AP capacity. 
  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records. 
  • Strong knowledge of payment regulations and fair credit practices.  
  • Must possess a high level of moral judgment for handling confidential information and monetary transactions. 
  • Experience in gathering data, compiling the proper information, and preparing financial reports. 
  • Able to perform moderate to complex account reconciliations. 
  • Basic knowledge of accounting systems, budgets, and internal controls. 
  • Effective attention to detail and a high degree of accuracy. 
  • Strong work ethic and positive team attitude. 
  • Sound analytical thinking, planning, prioritization, and execution skills. 
  • Able to effectively communicate both verbally and in writing.  
  • Able to build and maintain lasting relationships with other departments. 
  • Strong problem identification and problem resolution skills. 
  • High level of proficiency with Microsoft Office productivity suite. 
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Why Join Us:

  • Competitive pay ($50k – $60k per annum)
  • Great benefits (medical, dental, vision, life insurance)
  • Company events
  • Paid time off and tuition reimbursement

We offer a dynamic, supportive workplace with opportunities for growth. Apply now!