Douglas Lake Equipment/Avenue Machinery Corp. (DLEAMC) is a distinguished dealership specializing in farm and construction equipment, representing reputable brands such as Kubota, New Holland, Fendt, Massey Ferguson and Kobelco products. We are proud to be the #1 choice for Kubota, Kobelco & New Holland, Fendt and Massey Ferguson Equipment, Rentals, Parts, and Service.
Join our team as an AP Administrator at our Surrey branch for a 12 month maternity leave contract! In this role, you will be for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This position will also ensure the timely and accurate processing of payment documents for two branches.
Key Responsibilities:
Collaborate with the Assistant Controller & Controller to maintain general AP performance levels.
Obtain approval for disbursements.
Prepare cheque runs for assigned branches in a timely manner.
Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
Reviewing for accuracy and appropriate expenses on employee expense reports.
Post and reconcile company payments to general ledgers.
Review bills to the company for potential errors and / or discrepancies.
Investigate and resolve billing discrepancies or misapplied cash transactions.
Review all credit balances, refunds, and adjustments, and apply adjustments and / or corrections to corporate billing records.
Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
Reconciliations of Vendor statements.
Follow up with assigned branches for required supporting documentation.
Complete and accurate filing of all AP related cheques invoices and other documentation as required.
Yearend filing, boxing of records. Setup of new year’s files.
Projects as directed.
Requirements:
Minimum of five years direct experience in an AP capacity.
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Strong knowledge of payment regulations and fair credit practices.
Must possess a high level of moral judgment for handling confidential information and monetary transactions.
Experience in gathering data, compiling the proper information, and preparing financial reports.
Able to perform moderate to complex account reconciliations.
Basic knowledge of accounting systems, budgets, and internal controls.
Effective attention to detail and a high degree of accuracy.
Strong work ethic and positive team attitude.
Sound analytical thinking, planning, prioritization, and execution skills.
Able to effectively communicate both verbally and in writing.
Able to build and maintain lasting relationships with other departments.
Strong problem identification and problem resolution skills.
High level of proficiency with Microsoft Office productivity suite.
Why Join Us:
Competitive pay ($50k – $60k per annum)
Great benefits (medical, dental, vision, life insurance)
Company events
Paid time off and tuition reimbursement
We offer a dynamic, supportive workplace with opportunities for growth. Apply now!